Long reports and briefs need a way round them. An article can hold a table of contents that lists its headings with the page each one is on, and every page can carry a header and a footer: a line of text in the top and bottom margins, with the page number, the page count, the document's name or today's date in it.
Adding a Table of Contents
Choose Table of Contents from the page toolbar's Insert menu, or type / at the start of a line and pick Table of Contents. It goes in at the caret, usually just after the title.
It shows the word Contents, then a line for every Heading 1, Heading 2 and Heading 3 in the article, in order, each indented by its level, with a dotted leader to the page it falls on. The title and subtitle are never listed, and headings with no text are left out.
- It keeps itself up to date. Type, rename, move or delete a heading, or let the writing push one onto another page, and the contents changes at once, for everyone, on screen and in every export.
- Choose how deep it goes. Hover or select the contents block and three chips appear in its top-right corner: H1, H1 to H2 and H1 to H3.
- Jump to a heading. Press an entry to go to its heading. In a PDF export each entry is a link to its page, and in a Word export the contents is Word's own table of contents.
- Remove it by pressing it to select it, then Backspace or Delete.
With no headings yet, it says Headings you add are listed here while you write, and nothing to a reader. A long contents splits across pages between its entries.
Adding a Header and Footer
Press Style in the article page's title bar, beside its cog, and scroll to Header and Footer:
- Header and Footer each have three fields, Left, Centre and Right. Type in one and it shows on the page as you type; it is kept when you leave the field or press Enter.
- Fields: click into a field, then press one of the four field buttons (Page Number, Page Count, Document Name or Date) to put that field at the caret.
Page {page} of {pages}in the footer's centre reads "Page 2 of 5" on the second of five pages. The date is today's, in the reader's own format, and an export shows the day it was made. - Different First Page: on, the first page has no header, no footer and no page number, as a title page should; the pages after it count on from 2.
The header sits in the top margin above the writing and the footer in the bottom margin, in small muted type, and they are the same on every page but for their fields. You edit them only from Style, never on the page itself.
Page Numbers and the Footer
Page Numbers, also in Style, puts the page number in the centre of the footer while the footer's Centre field is empty. Type something of your own in Centre and it takes the number's place: add Page Number to it to keep the number.
Good to Know
- Choosing a Look keeps your header and footer, as it keeps your margins and page numbers.
- Exports (PDF, PNG and SVG) and presenting draw the header and footer. A Word export turns them into Word's own header and footer, with the page number and count as Word fields.
- Flashcards have no header or footer.
- Only Editors add a contents block or change the header and footer. Participants and Viewers see them as they are.
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